Sunday, 11 November 2012

Getting things done, quick Time Management Tip

Recently, someone on LinkedIn posted a question on ideas concerning to-do lists. Gave a quick reply but got inspired enough to write a blog post on getting things done. These are tried and tested insights based on my numerous years of Project Management experience and inputs received during a Master’s degree in Project Management and Operational Development, you should find them helpful.

From the beginning of time, we humans have had a constant urge to organise and manage things, and hence this great civilisation of ours which began its journey in the jungle on four limbs has travelled all the way to outer space, jumped from the edge of space, and yes dived deep enough where even light can’t reach. Up until some decades ago, things were far less complex, an average human Woke up-Farmed-Slept. Nowadays, living an integrated life in a globalised environment with ICT innovations all around, there is always so much more to do than the available time and brain-resource, so a lot of us started using to-do lists on Paper, on Personal Computer, on SmartPhones.

Those who stepped-foot in that direction enabled themselves to manage better, relatively. However, doing it effectively is more important, that's where our modern day gadgets and my 3StepProcess come in with great help. Everybody who has access to a mobile phone does have a calendar as well.

Below is my suggestion to you of a 3StepProcess for getting things done effectively:
1. Understand the goal you want to accomplish / task you want to get done
2. Break it down into actionable sub-tasks
3. This is the important step. See when you are going to be free and schedule time slots in your calendar - Date as well as Time interval. Do not engage in anything else during this period. If you happen to be occupied with another high priority task when the reminder pops-up on your phone, schedule it for another moment in time, Do-Not-Simply-Dismiss-It, most of the times you will forget if not rescheduled immediately.

You will find this mechanism much more helpful than just a set of To-do list, instead of making you feel better they may make you feel more stressed out, since your mind comprehends: a lot of things need to be done but has no idea of turnaround time so is in a constant state of activity trying to solve the puzzles. ICT technologies evolved much faster than human brain did, so most probably its better we provide some external help and let it do the thinking bit. Spare a thought!

1844: First telegraph sent
1876: First phone call
1946: First mobile phone
1969: World Wide Web a.k.a. Internet launched
1971: First e-mail
1985: First SMS
1996: First Hotmail
2004: First Gmail
2007: iPhone launched

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